Subject: Inquiry About Hotel Accommodation and Services
Dear [Hotel Manager's Name],
I hope this email finds you well. My name is [Your Full Name], and I am writing to inquire about the availability and services of [Hotel Name] for a potential stay in the near future.
Background Information:
I am [Your Position/Title], representing [Your Company/Organization].
We are planning a [business trip/vacation/get-together] and are considering [Hotel Name] as our accommodation option.
The anticipated travel dates are [Start Date] to [End Date].
Accommodation Details:
1. Number of Guests: We will be a group of [Number of Guests] staying together.
2. Room Type: We are interested in [specific room type, e.g., deluxe suite, standard room, etc.].
3. Special Requirements: [Any special needs or preferences, e.g., non-smoking room, accessible facilities, etc.].
Services and Facilities:
1. Dining: We would like to inquire about the availability of [specific dining options, e.g., breakfast, room service, restaurant, etc.].
2. Meeting Space: We may require a [size of space, e.g., small conference room, large banquet hall] for a [purpose, e.g., business meeting, family gathering].
3. Leisure Facilities: Are there any leisure facilities available, such as a gym, swimming pool, or spa?
Additional Information:
We would appreciate any special offers or discounts that may be available for our group.
Please provide information regarding the cancellation policy and any deposit requirements.
I would be grateful if you could send me the following details:
1. Availability of the requested room type for our dates.
2. The total cost of the accommodation, including any applicable taxes and fees.
3. Details of any additional services or facilities we may require.
4. Contact information for a hotel representative to discuss our reservation further.
Please let me know if you require any further information from our side. I look forward to hearing from you soon and hope to have the opportunity to stay at [Hotel Name].
Thank you for your attention to this matter.
Best regards,
[Your Full Name]
[Your Position/Title]
[Your Contact Information]
[Your Company/Organization]